Employee Search

1. Use any number of fields to narrow your search. Only Status is required. If you leave all fields blank, the search returns all employee names matching the Status selected.

   Fields

   Field	Description
   First Name	Employee's name fields. If an employee uses names other than the primary name on W-2 forms or paychecks or has changed names one or more times, you may select any of the names to find the correct employee. You do not need to know whether a recent name change has occurred. The search returns all employees who have had the name at any time but displays their names as of today.
   Middle Name
   Last Name
   Employee Number	Employee's employment identification number. The search returns any employee with this number as of today.
   SSN	Employee's social security number. Note: Social security numbers display in the search results only for users who have received authorization through Field-Level Security.
   Benefit Group	Employee's primary benefit group as of today. To include more than one benefit group in the search, click the binoculars icon , located directly to the right of the field. A pop-up opens, containing multi-select list boxes to let you select multiple benefit groups.
   Department	Employee's primary department as of today. To include more than one department in the search, click the binoculars icon , located directly to the right of the field. A pop-up opens, containing multi-select list boxes to let you select multiple departments. Note: Available selections and search results are limited to the departments to which you have been authorized through Payroll-Department/Employee Inquiry in Process Manager.
   Employment Status	Employee's employment status as of today. Statuses may include Active, Inactive, Paid Leave. To include more than one status in the search, click the binoculars icon , located directly to the right of the field. A pop-up opens, containing multi-select list boxes to let you select multiple statuses.
   Status	Identifies whether employee record has been completed and is eligible for payroll processing. Select All to search for all records, completed and not completed; Exclude Pending to search only for records that have been completed; and Pending Only to search only for records that await completion. The default selection is Exclude Pending.
   Job Title	Employee's job title, taken from the Jobs tab of the Workforce Administration page.

2. Once you have made your selections, click the Search button. A grid of employee names matching your selections displays below the search fields.

   For each employee, the grid shows Employee Number, Employee Name, SSN, Title and Benefit Group.

The grid rows sort alphabetically by employee last names, followed by suffixes, first names and middle initials. Identical names sort by Employee Number in ascending order.

Note: Although some employees may have different names set up for display on W-2 forms and paychecks, only their primary names display in the search results grid.

What if an employee has multiple effective-dated names? If an employee has multiple effective-dated names, only the name that is valid as of today's date shows in the grid. If the employee's only recorded name is set up for a future effective date, that name shows.

To delete an employee from the grid, click the delete icon , located in the far-left cell of the corresponding row. If the record cannot to be deleted, the color of the icon is black. You may hover over the icon to display the reason(s) the record cannot be deleted.

3. Double-click the row corresponding to the employee record you want. The Workforce Administration page for that employee opens, with the Personal tab brought forward and all tabs populated with the current data for the employee. The timeline also corresponds to the data as of today's date.

   If your search finds one employee only, you are taken directly to the Workforce Administration page for that employee.

   Once the Workforce Administration page opens, the employee's picture displays in the top-left corner of the page, and the field located above the picture contains the employee's name.

   You may click in the field to select from a drop-down list of the same employee names your search found on the Employee Search page. You also may click the arrow buttons on either side of the field to search for any and all other employee records.

Clicking the Hired Applicants button opens the Hired Applicants List page, which contains a grid of applicants who have been hired through the Applicant Tracking module but do not as yet have completed employee records.